Exhibitor’s guide

Update your company profile in eMessukeskus by December 22, 2024.

Check the billing information on the order confirmation and report any corrections to yrityspalvelu@messukeskus.com by October 22, 2024. Please note that any changes made to billing information after the invoice has been sent will incur an additional billing fee.

If you have ordered or your stand includes graphic products, please remember to submit the necessary materials to graphics@messukeskus.com by January 2, 2025, at the latest. A 50% rush fee will be added to orders with materials submitted late.

Plan and order the necessary structures and furniture for your stand. If you place your orders by December 21, 2024, you will get the best prices. Save by ordering in advance!

Prices will increase by 20% on December 22, 2024.

Prices will increase by 50% on January 11, 2025.

Prices will increase by 100% on January 24, 2025.

Aukioloajat

Fri, Jan 31: 10 AM – 8 PM

Sat, Feb 1: 9 AM – 6 PM
Sun, Feb 2: 10 AM – 5 PM

Information coming later.

Book your accommodation at the Holiday Inn – Expo hotel adjacent to the exhibition centre. As an exhibitor you will get a discount of 11% off the daily price. We recommend to book early – the hotel is very popular during the exhibitions. Read more: https://www.messukeskus.com/en/for-exhibitors/hotel-offer-for-exhibitors/

Check your invoicing details on the order confirmation and send any comments to yrityspalvelu@messukeskus.com by 22 October 2024.

Please note that changes made to the invoicing details after the invoice has been issued are subject to an additional charge.

Please register the co-exhibitors for your shared stand through eMessukeskus under the “Co-exhibitors” section by December 22, 2024, to ensure their visibility in the event information distributed to attendees. Co-exhibitors will receive their own company-specific account and login credentials for eMessukeskus.

A registration fee will be charged according to the event-specific participation terms. For this event, the co-exhibitor registration fee is €440 + VAT.

Update your company profile in eMessukeskus. Submit your display name by December 22, 2024, to ensure your visibility in the event information distributed to attendees.

If you have an interesting, current, or entertaining programme that you would like to present to fair visitors, please send an email to lilli.hannukainen@messukeskus.com.

Submit your program proposal by November 15.

Visitors look in advance for information about what the event has to effer and what will be happening at the stands. Does your stand offer a specific programme during the event? The programme can include product presentations, speeches, challenges, competitions or even tutorials. Update the program through eMessukeskus on the Programme -page to ensure its publication on our event website – this will guarantee you additional visibility completely free of charge.

Take advantage of the event logos and banners in your own marketing channels!

Remember to share your participation and showcase any new products at the event through your marketing and communication channels, such as social media. You can use the event logos, banners, and images to promote your presence at the event.

Send tickets via the “Send eTickets to Public Visitors” page in eMessukeskus. You can send an unlimited number of eTickets—they will be billed after the event based on the number of tickets used (i.e., scanned at entry), considering any complimentary tickets included with your stand.

If you wish to exchange all or some of the eTickets included with your stand for printed tickets, please notify us by January 10, 2025, at asiakaspalvelu@messukeskus.com.

Printed tickets can also be ordered for an additional fee through eMessukeskus. Printed tickets will be billed based on the quantity ordered. We will mail printed tickets between December 1, 2024, and January 10, 2025. It is recommended to deliver printed tickets to your customers in advance; they cannot be left at the Messukeskus service desks for pickup.

Publish press releases through eMessukeskus on the Market your participation -page and submit printable versions to our Press Centre, which is open during the event opening hours. You can recognize journalists by their PRESS badge and bloggers along with social media influencers by their CONTENT CREATOR badge. The event is attended by numerous media outlets.

Please advise the Communications Manager of the event your stand should include new releases, performers, a specific program, press conferences or other activities that could interest the media. This will ensure that overlapping events can be avoided.

Communications Specialist Teija Armanto, Teija.Armanto@messukeskus.com.

Depending on your needs, we can deliver a customised stand plan with implementation, or you may choose an option from our ready-made stand collection to suit your needs. Reusability of structural materials and energy efficiency in lighting are key aspects of our stand packages.

If you have ordered graphic products or if your stand includes graphic products, please remember to send the necessary materials to graphics@messukeskus.com by January 2, 2025. A 50% surcharge will be added to orders submitted late.

Materials required for graphic products:

• Print-ready PDF files (please check the material guide that came with your order confirmation)
• Header texts/logos

We price according to price periods. The earlier you place an order, the more you will save on the required products and services. Furthermore, you can ensure the availability of necessary products.

Structures and furniture can be ordered through eMessukeskus under Order products and services. Placing your order by 21 December 2024, you will acquire the products at a lower cost. Save money by placing your order in advance!

• On 22 December 2024 prices will increase by 20%
• On 11 January 2025 prices will increase by 50%
• On 24 January 2025 prices will increase by 100%

More information: osastopalvelut@messukeskus.com

Structures exceeding the standard height of 250 cm are considered advertising space and will incur a minimum charge of €450. For two-story structures, 50% of the floor space of the second level will be charged based on the location rental rate. Structures taller than 250 cm must be approved by the technical advisor at Messukeskus 45 days before the event. Please submit the details at least 45 days before the exhibition starts via eMessukeskus or by sending a drawing to osastopalvelut@messukeskus.com.

You can conveniently email or send passes to your event team member’s mobile device through eMessukeskus on the Submit Passes -page. The pass holder can print it in advance through the email link or the pass can alternatively be printed at any of the entrances of the exhibition centre or at our Exhibition Office. Badge pockets for passes are available at the entrances and the Exhibition Office.

You can create as many passes as necessary. Any exhibitor pass exceeding the number of free passes included in your stand will be invoiced after the event. Price: €10.48 per pass + VAT at 24%. The constructor pass is free of charge.

Free passes included in your stand:

• smaller than 6 m2 stand 3 pcs
• 6–10 m2 stand 5 pcs
• 12–21 m2 stand 10 pcs
• 24–36 m2 stand 15 pcs
• 40–50 m2 stand 20 pcs
• larger than 50 m2 stand 25 pcs

Co-exhibitors receive one free exhibitor pass.

The exhibitor pass is for your personnel at the stand during the fair. This pass is personal and valid during the construction, event and dismantling periods of the event. The pass must be always visible during the event. In addition, the pass enables its holder to enter the Exhibitors’ Lounge together with benefits for purchasing goods (including lunch for exhibitors and discounts in NoHo Partners cafes). The constructor pass is valid during the construction and dismantling periods of the event.

A barrier-free parking system Autopay by Europark is in use at Messukeskus. Parking charges are collected by Europark.

The entire Messukeskus area is a paid parking area, including the indoor exhibition halls. Parking is free for one hour (60 min) for loading, construction and unloading. Exhibitors who have been in the area for less than 60 minutes may drive out of the area without paying for parking. If unloading takes more than 60min, a parking fee must be paid. Please remember to drive out the same way you came in so that the boomless parking system registers your car.

The Exhibition Office assists exhibitors and constructors during the construction and opening hours of the event regarding matters such as stand orders.

Opening hours will be updated later.

Behind Messukeskus’ restaurant services is Northern Europe’s leading restaurant operator, Noho Partners, whose Restaurants & Event Catering guarantees high-quality restaurant services wherever and whenever it happens. Galas, parties, meetings, events and of course trade fairs are located on a different side of the hall – so are our restaurants and catering.

Stand services
It is possible for business customers to pre-order catering for their trade fair stand through the online store. We can grant corporate membership to Finnish companies.

f you want to order booth catering without corporate membership or the company does not have a Finnish business-identification number, you can contact us at messukeskus@noho.fi.

When ordering stand catering, please remember to think about furniture needs also:
Restaurant services sales help in planning furniture needs and orders furniture for you from Messukeskus stand service. Furniture costs are charged on the same invoice with catering. Serving furniture brought separately to stand/ events is not included in the prices of servings.

Food and drink tickets
You can order electronic food and drink tickets based on QR codes for the amount you want or choose a specific product, the tickets are distributed electronically, or they can also be printed. The ticket serves as a means of payment in selected restaurants, and the tickets of corporate customers are charged according to usage.

It is possible to purchase tickets from the online store without corporate membership also with an advance payment by choosing online payment as the payment method.

You can reach the Restaurants & Event Catering sales team by email: messukeskus@noho.fi or by phone +358 41 732 3712, the sales service is open Mon-Fri from 9 a.m. to 4 p.m.

On-site exhibitor restaurant service during the event: phone: +358 41 732 3862

The Exhibitors’ Lounge is open during the opening hours of the event. The Exhibitors’ Lounge can be found on the 2nd floor in Siipi conference area. The door code is presented on the exhibitor pass.

You are welcome to come and enjoy a cup of coffee in the Exhibitors’ Lounge. The space has a small kitchenette together with toilets and showers.

Never leave valuables accessible when the exhibition day ends. Take care of all necessary insurances and consider renting possible safety accessories such as showcases, locks or security cables for computers and / or monitors.

In like manner we are prepared to take care of other possible security needs regarding your stand. These needs can be addressed with our security services partner Securitas. Read more about the available security services on eMessukeskus under Products & services in the category Safety (underStand services).

Mark items delivered to our Construction Service as follows:

Messukeskus Helsinki / Name of the event
Name of the exhibitor, stand number
Contact person and tel. number
Messuaukio 1
FI-00520 HELSINKI, FINLANDI

Corporate customers can connect to the Messukeskus Exhibitor wireless network at Messukeskus. This network is separate from the Messukeskus network used by our visitors.

We will provide the password in a customer message before the event, but you can always find the password in eMessukeskus.

We are also able to meet any additional corporate network needs, wired or wireless, which you can explore on eMessukeskus. Our contact person can also help with any practical questions you might have.